This policy outlines Company practices regarding the collection, processing and use of Employee, Volunteer and Patient personal data. The Policy applies to Temporary Staff, Employee, Volunteer and Patient personal data processed and stored in our systems. The Company collects and processes Employee, Volunteer and Patient personal data fairly, transparently, in good faith and in accordance with applicable laws.
Bedford Daycare Hospice collects and processes personal data relating to its temporary workers and its employees to manage the employment relationship. Bedford Daycare Hospice collects and processes personal data relating to its volunteers in so far as that information is relevant to the volunteer role. Bedford Daycare Hospice collects and processes personal data relating to its patients in order to give all patients the best possible care and look after all patients safely. The organisation is committed to being transparent about how we collect and use that data and to meeting data protection obligations.
Data will be stored in a range of different secured places, including in your personnel file, in the organisation’s HR and payroll system and in other IT systems.
Why does the organisation process personal data?
The organisation needs to process data to enter into an employment contract with you and to meet its obligations under your employment contract. For example, it needs to process your data to provide you with an employment contract, to pay you in accordance with your employment contract and to administer relevant benefits. Patient data is held for 4 years in case of readmission and is only seen by nursing staff. Volunteers data is collected as we may need to contact a volunteer in an emergency. Volunteer data is kept for 1 year after a volunteer leaves the hospice.
We also keep personnel records to ensure effective general HR and business administration and we always strive to maintain accurate and up to date employment records, so should any of your circumstances change, then please make us aware of those.
What data do we collect?
The Hospice may collect, use, store, and otherwise process certain Employee, Volunteer and Patient Personal Data, including, but not limited to:
- Contact information (including home address and phone numbers)
- Date of birth
- Country of birth
- Social security or other governmental identification numbers
- National insurance number
- Gender, education, citizenship and passport data
- Bank account information
- Driver’s license details and driving records
- Information related to references, family members and dependents and emergency contacts.